One intake form, every detail, before you start
The slowest part of a custom-song order is chasing the brief through messages. A structured intake form collects the recipient, occasion, story, style, and vocal preference in one submission — so you write from a complete picture, not a half-finished thread.
#SHQ-0247
Alex Johnson · Etsy
Brief
Captured
Lyrics
Drafted
Suno
3 takes
Delivery
Link ready
Final song
3:28Delivery page ready
/delivery/alex-song
Orders / #SHQ-0247
In progressBrief captured
May 8, 10:21 AM
Lyrics drafted
May 8, 10:58 AM
Suno versions
May 8, 2:47 PM
Cover art
May 8, 3:10 PM
Delivery page
May 8, 3:22 PM
Client
Alex Johnson
alex@email.com
Platform
Etsy
Due date
May 11, 2025
Package
Standard
Price
$199
Final song
Lyrics
lyrics-final-v1.txt
2,164 words
Suno versions
3 versions
v3 selected
Cover art
cover-final.jpg
approved
Lyric card
1080x1350
ready
Delivery
Delivery page ready
/delivery/alex-song
MP3 · cover · lyric card
What a custom-song intake form is
A custom-song intake form is a short, structured questionnaire you send to a buyer after they order. Instead of asking for details one message at a time, it collects everything you need to write and produce the song in a single submission, tied to that order.
- For the seller:
- Every order starts complete — no missing name, occasion, or must-include detail two days later.
- For the buyer:
- One clear form is easier than answering a stream of questions, and it feels professional.
- For the song:
- Specific, structured details produce a more personal lyric than a vague one-line request.
The problem it solves
Stop rebuilding the brief from a chat thread
Collecting details by hand works for one order. By your tenth, you're scrolling back through messages to remember whether the song was for a wife or a mother, and which inside joke had to be in it.
Details by message
Juggling tools. Losing time. Repeating work.
One structured intake
One system. Clear steps. Happy buyers.
What you can do
Shape the intake around your packages
Your gigs aren't identical, so your form shouldn't be. Build the fields that match how you actually sell.
Custom fields
Add, remove, and reorder questions — text, dropdowns, and choice pills for style or vocal preference.
Required details
Mark the must-haves required so a submission can't arrive missing the recipient's name or the occasion.
Your branding
Logo, shop name, and colors, so the form reads as part of your service, not a generic handoff.
One shareable link
Drop the link in your listing, gig, or first message. Every order routes into your workspace.
Straight into production
Submitted answers become an order and feed your lyric draft, so you start from real details.
Reusable setups
Save intake templates per occasion — birthday, wedding, memorial — and reuse them in a click.
How it works
Three steps to a complete brief
1. Build your fields
Start from a template or your own questions, mark the required ones, and apply your brand.
2. Share one link
Put the link in your listing, gig, or first message so every buyer fills the same form.
3. Receive a structured order
The submission becomes an order in your board, with details ready to feed your lyrics.
Intake form questions
What should a custom-song intake form ask?+
At minimum: who the song is for, the occasion, the relationship, two or three specific story details or inside jokes, the music style, and vocal preference. Our free template walks through each field and why it matters.
Can I customize the fields for my shop?+
Yes. You can add, remove, reorder, and mark fields required, and shape the form around your specific packages, occasions, and delivery workflow.
Does the buyer need an account or app?+
No. You share a link and the buyer fills a simple, mobile-friendly form. The answers route into your workspace automatically.
Start every order with a complete brief
Build your intake in minutes, or grab the free template to see the questions that matter.